Table of Contents
How do I create a mandatory form?
On the first page, set if the form is mandatory. Add an optional due date.
How are families notified on mandatory forms?
School Feed announcement notification: Upon publishing the form, select the option to announce it in School Feed. Post notifications go out to parents.
Alert icon: If parents have any required forms left to complete, they see an alert icon on the Online Forms button.
Note on the form: The parent sees a note on the Online Forms page stating that it is required.
Weekly reminder: Parents receive a weekly reminder to complete the form. Reminder notifications begin after the mandatory form is published. If no due date is set, reminders continue until the form is completed. If a due date is set, you can also control how many weeks of reminders continue after it.
How do I set the reminder?
Set the day of the week when the notification goes out. Set how many weeks you want to notify parents after the form’s due date.
What to know about reminders:
- Reminders begin immediately upon publication of the mandatory form.
- Reminders go out weekly at 8 AM on the set weekday.
- If a due date exists, the admin defines how long reminders continue after that due date. There is no upper limit in the settings for the number of reminder weeks. However, setting a reasonable reminder period is recommended, after which personal follow-up may be more effective.
- If no due date exists, reminders continue until the form is completed.
- All mandatory forms follow the same reminder settings configured in the Online Forms management area.
Can parents see which forms are still required?
Yes. Parents can see An alert symbol in the Online Forms navigation button An indicator in the Online Forms area, where required forms are clearly marked.
If one of the parents/guardians has filled out a mandatory form, does a notification go to the other parent/guardian?
If the form requests a student’s name, the requirement to complete the form is considered met upon submission. If the form is not tied to a specific student, the form is considered mandatory for all parents/guardians. In that case, the second parent/guardian will also receive reminders.
How can I see which parents still need to fill out the form?
Under the form’s Submissions button, you see the following buttons:
- List Parents
- List Students
Click List Parents to see which parents have submitted the form and which have not. Specifically, to view the list of parents who have not filled out the form, select “No submissions” from the drop-down filter.
Click List Students to see which students have a form submitted on their behalf by a parent/guardian. Select “No submissions” to see the students whose parents have not filled out the form.
What happens if a form has no due date?
Setting a due date is recommended. If no due date is set, the form can still be set as mandatory. Parents will see that the form is required, and reminder notifications will continue until the form is completed.
Can I make an already published form mandatory?
Yes. Edit the form settings and enable the mandatory option. Once updated, parents will begin seeing required form indicators and reminders, as set in your settings.
What happens if a parent submits the form after the due date?
Parents can submit the form after the due date, provided the form has not been manually archived. Once submitted, reminder notifications stop.
Can a school administrator manually check the form’s completion status?
Under the Submissions button, click the List Parents button and/or List Students button to see who has and has not filled out the form.
What happens if a family has multiple students Does one submission count for all children?
If the form requires selecting a student, parents are expected to fill out one form per student. In that case, filling out the form for just one student does not count as completing the requirement, and the parent will be notified until they finish completing the form for all students.
What happens if a form is archived before all parents submit it?
Once a form is archived, parents can no longer submit it, and reminder notifications stop.
Do parents retain a copy of their submission?
Parents can go to Online Forms > Submissions to see all their submissions. The submissions remain available to parents even after the online form is archived from their view. However, deleting the form also deletes form submission results. School Admins need to confirm the form’s deletion when it already has submissions.